Dates and Times

  • The annual window for new facility use applications opens:

    • June 1 for fall and winter activities (Sept 1-March 31)

    • Nov 1 for spring activities (April 1-May 31)

    • March 1 for summer activities (June 1-Aug 15)

    • LHS Auditorium and Black Box Theatre Only *2023-24 inaugural season window to open Nov 1, 2023 for facility use Jan-Aug 15, 2024. The public booking window opens annually each July 1 for the ensuing Sept 1-Aug 15.

    Applications will be accepted but may not be approved until all district activities have been scheduled, which typically occurs around the last week of November for fall and winter activities, and the last week of March for spring and summer activities.

    LHS Auditorium requests must be submitted at least 30 days prior to the requested date.  All other requests must be submitted at least 10 days prior to the event. Depending on the size of the event, some requests may require more time. 

    A 20% deposit is required at least 15 business days prior to your event, if the estimated fees are $1,000 or higher.  Balances are due in full no more than 30 days after the first scheduled event date. 

    Hours of Operation

    District facilities are generally available for evening use during the week from 6-9 p.m. and prior to 7:15 a.m. only if it does not interfere with the preparation for the school day.  Facilities are available for weekend rentals, which includes custodial overtime fees for indoor access.  Elementary schools are only available after 6 p.m. on days school is in session.  The period during which a facility may be used is stated on the reservation confirmation email and must end at the time indicated.  Only the spaces specified in a reservation confirmation may be used.  Unauthorized use of areas or equipment will cause the revocation of future facility use.  Exceeding a reservation time may result in added custodial overtime charges and other penalties.  There will be a $50 charge every 15-minutes beyond closing time, as well as an additional 1-hour charge for each rental space at the Group D Classification rate and custodial overtime at a rate of $39.50 per hour.  Rental privileges may be revoked for excessive delays when leaving the premises.

    Inclement Weather

    When district facilities are closed because of inclement weather or emergency, they will be closed for the entire day. Facilities reserved for after-school use will not be available. To find out if district facilities are closed, please call 314-729-2480.