Guidelines and Procedures

  • Lindbergh Schools has established guidelines and procedures regarding facility use, including:

    • Any individual, group, school or non-school organization wanting to use any district facilities or equipment must do so by completing the Facility Use Application. This application may be ​submitted​ online. District activities and district-related activities will always have priority over non-district activities. In no way will verbal commitments for facility use be in any way binding upon the district. Individuals may not apply to use district facilities for private,​ personal or family activities such as wedding receptions, family reunions, birthday parties or other personal celebrations.

    • Facility use requires a minimum of 10 business days to process a request.  LHS Auditorium requests must be submitted at least 30 days prior to the requested date.  Depending on the size of the event, some requests may require more time.  

    • The submission of the Facility Use Application constitutes a guarantee to the Lindbergh Schools Board of Education that the group will be responsible for the use of premises as outlined in Policy KG and Administrative Procedure KG-AP(1).

    • Any individual or group requesting use of district facilities will be charged fees in accordance with current rates, unless otherwise approved by the superintendent or designee. In addition, personnel fees required to execute facility use requests will also be charged. If an admission, registration or enrollment fee will be collected by the individual or organization requesting the use of district facilities, the individual or organization must also conform to other district guidelines and fees as posted on the district website. The privilege of use may be suspended immediately if there is evidence of facility misuse at any time.

    • Proof of insurance must be provided at least 10 business days prior to the scheduled use and maintained throughout use.

    • All youth groups must be sponsored. No members of any youth group will be admitted into the facility prior to the arrival of the sponsor.

    • Smoking and the use or sale of illegal substances is not allowed on district property.

    • Alcoholic beverages are not allowed on district property. No individual in a drunken or intoxicated condition, or who is under the influence of liquor, will be permitted on district property.

    • The carrying of a concealed or displayed weapon anywhere on district premises is strictly prohibited.

    • Animals are not allowed on district property without prior approval, with the exception of service animals.

    • No food, drink, bats, hard balls (i.e. baseballs, softballs), roller blades or skates, street shoes or black sole shoes are allowed in the gym.

    • Glitter or other messy substances that are difficult to clean are prohibited.

    • The use of profane language is not permitted on district property.

    • Any activity considered to be gambling is not permitted on district property.

    • Portable restrooms may not be brought onto district property without prior approval.

    • Burning of candles, incense or any type of pyrotechnic is prohibited.

    • Groups may not cut grass or alter any fields without prior approval from the district.

    • No use of equipment will be granted without prior approval from the district. Equipment use is subject to availability and may require additional fee charges. If district personnel is required to be present during use of equipment, personnel fees will apply.

    • The application of material to walls, ceilings or floors is prohibited unless previously approved. Groups must remove their excess materials, equipment and furnishings after facility use. Room furniture must be returned to its original location.

    • It will be necessary to have a member of the custodial staff present for all inside activities, unless otherwise approved by the superintendent or designee. In addition, the custodian may be required to be present for outside activities if deemed necessary by the district.

    • Special permission must be received to serve meals. The use of a school kitchen must be approved by the building administrator, and a food service staff member must supervise the use of the equipment. Schools have the option of operating a concession stand.

    • Use of district facilities is limited to the facilities requested by the user at the time of application and may not be modified without previous approval by the district.

    • An invoice will be forwarded to the organization or individual listed as being responsible for payment following completion of the activity. For activities with multiple dates, periodic invoicing may occur. Payment will be due based on terms noted on the invoice. No group delinquent in payment for use of a building will be approved for subsequent use of district facilities.

    • A 20% deposit is required at least 10 business days prior to your event, if the estimated fees are $1,000 or higher.  Balances are due in full no more than 30 days after the first scheduled event date.

    • Lindbergh Schools reserves the right to cancel a reservation at any time, without cause or penalty. Lindbergh Schools reserves the right to change reservations to other rooms with the understanding that, if possible, comparable facilities will be provided. Cancelations by the organization must be in writing to the Business and Finance office. No fee will be assessed if the cancelation is made more than 10 business days prior to the scheduled use. Cancelations made 6-10 business days prior to facility use will be subject to a fee equal to 20 percent of the facility use fees. Cancelations made five business days or less prior to the facility use will require full payment of the facility use fees and any personnel fees that may apply.