Communication at Board Meetings

  • Agenda Items

    Any individual or group desiring to be included on the agenda for the purpose of addressing the board must sign in prior to the beginning of the meeting. Visitors wishing to comment must provide name, address and the agenda item on which they will speak. The board reserves the right to limit the number of and speaking time of spokespersons appearing before the board. Unless unusual circumstances dictate otherwise, the board will not make a decision on an issue(s) presented by an individual or group during that particular meeting. The board reserves the right to waive formalities in emergency situations, within the limitations of state statutes. Visitors that wish to comment on topics not on the agenda will be invited to speak once the board's business is concluded.

    Public Comments

    A specifically designated time will be set aside for public comments at regular meetings of the Board of Education. The following guidelines will be applied to the public comment portion of the meeting:

    • All visitors wishing to comment are asked to sign in prior to the public comment portion of the meeting. Visitors wishing to comment must provide name, address and the topic on which they will speak.
    • Time will be reserved at the end of the board's regular business meeting for visitors wishing to comment on items not on the agenda.
    • District residents, employees and students will be given first priority to speak the during the public comment portion of the meeting. If time allows after stakeholder comments, other visitors will be provided time to speak. The board will establish a time limit for the public comment portion of the meeting.
    • The board will establish a time limit for individual speakers.
    • The presiding officer will monitor the time and strictly enforce limits.
    • The presiding officer may choose a spokesperson or small group of representatives if a large group wishes to speak on a singular topic.
    • The board requires that comments be respectful of all individuals and points of view. Furthermore, the board objects to public comments and actions that disrupt the normal business of the board.
    • The board will take comments under advisement, and written responses to patrons or groups will be made only after careful research and study.

    Grievance Through Established Policy and Procedure

    Students, employees and any members of the public are encouraged to utilize established policies and procedures for offering suggestions or addressing concerns and complaints prior to bringing the issue before the board. The board believes that many issues can be resolved by communication with teachers, administrators and other staff and strongly encourages all individuals to attempt first to resolve the matter with teachers, administrators and other staff through established procedures and policies.